Project support

Project support

General information about project support

The Executive Board of Tamy grants project support for single projects of subject, hobby and faculty associations. Regardless of the nature of the project they may be granted a project support of EUR 300 at the most.

Project support can be granted if

  • the project supports University studies but is not part of the education provided by the University.
  • the project does not deviate from other activities of the applicant.
  • the project is not financially profitable.

Project support is not granted if

  • the applicant is a private person or an association without Tamy’s association status.
  • the project will turn a profit.
  • the project has already been realized or if the project has begun before the meeting where the support would be granted (excluding the costs of registering an organization and the associated starting costs).
  • the applicant has been granted project support for a similar project during the current year or two previous calendar years.
  • the project is a part of the applicant’s yearly activities, e.g. an annual event, because these are supported with financial aid for associations instead of project support.
  • the applicant has not submitted a report on a previously supported project or if the applicant has not repaid a support that has been claimed for recovery.

When deciding upon the granting and the extent of the project support, the Executive Board will follow the general criteria for project support presented below. The Executive Board may deviate from the criteria if the project support application and possible additional explanations so require.

If you are wondering whether Tamy might support your association’s event, trip or other activity, please contact the Specialist in Communication and Organizational Affairs.

Applying for project support

Project support applications are processed in Executive Board meetings eight times a year, monthly from February to May and from September to December.

The project support is applied for with a project support application form, which can be downloaded here. (Applications must be submitted to the Specialist in Communication and Organizational Affairs by email no later than the last working day of the month preceding the processing of applications.)

Decisions upon granting project support will be made no later than the 15th of each month, usually in the first Executive Board meeting of the month.

NB! If you plan to carry the project through before the 15th, submit your application during the previous month!

More information on the application periods: Schedule for project support applications (pdf).Schedule for project support applications (pdf).

In the application special attention must be paid to the budget, communication plan and project plan which may also be submitted as attachments. The budget must specify the estimated project revenues and expenditures, other grants received or applied and the extent to which the applicant will participate in financing the project’s expenses. The communication plan must describe the available communication channels and the extent of the target audience. The project plan must describe the project clearly and extensively. When applying for support for a purchase or start-up allowance the communication plan may be excluded.

Monitoring the execution of a project

A report concerning the execution and expenditures of the project has to be submitted to the Specialist in Communication and Organizational Affairs no later than two months after the project has ended (the report should be two pages max and include copies of all the receipts).

The support may be claimed back if the project report has not been submitted by the deadline or if the support has been used for other activities than the ones announced in the application. If the applicant has failed to submit a report of an earlier project by the deadline or has not repaid the money claimed for recovery, the Executive Board may decide not to grant project support for that applicant for a maximum period of two years.

General criteria for granting project support

Read these criteria carefully before completing the application!

Project support may usually be granted for organizing events, excursions and study trips, participating in events, small purchases and start-up allowance for starting an association. The Executive Board may also grant project support for other kinds of projects if the following principles may be applied.

Organizing or participating in events, excursions and study trips

The Executive Board may grant project support for organizing or participating in events, excursions or study trips in the extent of EUR 100, 200 or 300. The granting and the extent of the support depend on the contents of the project (related to or supporting studies or similar to the applicant’s other activities) openness (members of the applicant versus members of Tamy versus everyone interested) and visibility (communication).

As a rule, the organizer must participate in covering the overall costs of the event by e.g. collecting entrance fees or by raising funds in some other way, and the event must not turn a profit.

Project support is not granted for catering costs, salaries or rewards or accommodation costs. Neither is project support granted for organizing parties (e.g. annual celebrations and other parties).

The Executive Board may decide to grant EUR 100 if

  • the project is aimed only at association members and the attendance is limited.
  • the project is communicated mainly through the associations own communication channels and it only reaches the association members.
  • the association’s internal financing or other external financing is at least EUR 50.

The Executive Board may decide to grant EUR 200 if

  • the project is aimed at members of (one or more) association(s) and the attendance is unlimited.
  • the project is communicated through different communication channels and it reaches a large target audience within the association(s).
  • the association’s internal financing or other external financing is at least EUR 100.

Unless all the above-mentioned criteria are fulfilled, support may be granted according to the previous category.

The Executive Board may decide to grant EUR 300 if

  • the project is open for everybody and the attendance is unlimited.
  • the project is communicated widely through the associations’ and Tamy’s communication channels and it reaches a large target audience.
  • the association’s internal financing or other external financing is at least EUR 150.

Unless all the above-mentioned criteria are fulfilled, support may be granted according to the previous category.

Purchases

  • Project support may be granted for essential purchases. When project support is being granted, the special features of the activities of the association in question are examined. Support is not granted for purchasing basic office equipment (such as paper, folders, pencils or other stationery), decorations (such as a coat of arms, a flag, furniture or curtains) or study material (such as books or handouts).
  • The applicant must pay at least 1/3 of the total costs.
  • The granting and the extent of the support depend on the estimated necessity of the purchase (the application must include the reasons for the purchase), preparations for the purchase (has the purchase been put out to tender, have the offers been examined) and how suitable the purchase is for the association’s activities (expenses of the purchase).

Start-up allowance

  • Subject associations, hobby associations and faculty associations operating within Tamy that have been in operation for less than six months and are in the process of registering can be granted a start-up allowance as project support. The start-up allowance is aimed at covering the necessary registering and start-up related costs.
  • Start-up allowance may also be granted to associations operating within Tamy that restart their activities after a few years break to cover the necessary start-up costs.
  • Project support may be granted for existing, unregistered student associations or hobby associations to cover the registration costs.

Other projects

  • Project support may also be granted for single projects that support studies or are characteristic to the organizing association. When deciding upon the granting and the extent of the support, the above-mentioned criteria will be applied to other projects as well, whenever possible.

See the complete criteria for granting project support: Tamy’s criteria for granting project support (pdf).

 

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