1 Opening the meeting
The Chair opened the meeting at
2 Legitimacy of the meeting and presence of a quorum Appendices 1 and 2
- According to section 15 of the Main Rule: “Notice of meeting of the Council of Representatives must be sent or otherwise delivered in writing to the members of the Council of Representatives and the meeting must be announced on the notice board of the Student Union at least seven (7) days before the meeting, including the day of delivery and the meeting day.”
- According to section 15 of the Main Rule: “The Council of Representatives has a quorum when at least half (½) of the representatives are present, including the chair or at least one of the vice chairs.”
According to section 2 of the Terms of Reference for the Council of Representatives:
“If a representative is prevented from participating in a meeting of the Council of Representatives, the chair of the council group in question will summon a deputy member from among the persons mentioned in section 33 in the Election Rule.
The chair of the council group must summon the deputy members to replace the members temporarily prevented from participating in a meeting in accordance with the order of the comparative figures, if possible.
The Council of Representatives must decide on granting a resignation and summoning a deputy member according to section 33 in the Election Rule in the beginning of the meeting before which a member has requested for resignation.”
- According to section 10 of Terms of Reference for the Council of Representatives: “In addition to the members of the Council of Representatives, the Executive Board members and the employees of the Student Union also have the right to speak in the meetings of the Council of Representatives. The council may separately grant a right to speak for others present in a meeting.”
- Apologies for absence:
Notice sent on 15 March, notice on the notice board on 15 March.
3 Appointing scrutinizers of the minutes and vote counters
Motion: Appointing two scrutinizers of the minutes and two vote counters.
4 Approving the terms of reference
Motion: Approving the agenda as the terms of reference for the meeting.
- Report of the Executive Board
- Evaluation report of the development cooperation project
- News from the brand coordinator
6 Granting a temporary right to be absent
Item: According to section 2 of Terms of Reference for the Council of Representatives: “The Council of Representatives may grant a temporary right to be absent to a representative who requests it, who thereby loses his or her eligibility for no more than one year. A written request with justifications must be delivered to the secretary general before loss of eligibility. The Council of Representatives shall make a decision whether the temporary right to be absent is granted no later than in the first meeting after the right to be absent has begun. If a representative is granted a temporary right to be absent or the representative is elected to the Executive Board of the Student Union, his or her deputy member shall be summoned to the Council of Representatives in accordance with the order of the comparative figures until the temporary right to be absent or the representative’s membership in the Executive Board ends.”
Full member of the Council of Representatives Kyösti Husso has requested a temporary right to be absent from the position of representative due to exchange studies.
Motion: The Council of Representatives grants Kyösti Husso a temporary right to be absent from the position of representative until 31 July 2018.
7 Forfeiture of eligibility
Item: According to section 12 of Tamy’s Main Rule “The members of the Executive Board are disqualified from acting as representatives during their term of office, as are the employees of the Student Union during their period of employment.” Milka Hanhela has been selected as Tamy’s Specialist in Social Welfare Affairs starting from 19 March 2018.
Motion: The Council of Representatives finds that Milka Hanhela has forfeited her eligibility and has thereby resigned from the Council of Representatives.
8 Nominating members for the YO-talo Foundation delegation
Item: Tamy’s Council of Representatives chooses twelve (12) members with deputy members for the delegation of the YO-talo Foundation. Duties of the delegation include appointing the members and the chair for the board of the Foundation.
The positions were open for application until 14 March by free-form email. The power relations of the council groups as well as the gender composition should be taken into account in the motion. The following people have announced their interest in the position: Miikka Mäkirinta
Motion: The Executive Board motions to the Council of Representatives that they select the following 8 members for the delegation of the YO-talo Foundation and choose the rest of the members in their meeting:
9 Complementing the University Collegiate Body Appendix 3
Item: The University Collegiate Body is a statutory organ in which students have 15 full members and 15 deputy members according to the Regulations of the University of Tampere.
Full member Vilma Wiro has requested a resignation from the collegiate and deputy member Kaisa Partanen has forfeited her eligibility as a member of the collegiate. The Specialist in Academic Affairs opened the application period for the positions for 28 February – 13 March 2018. By the end of the application period, four applications in total were submitted. The term of office for the elected representatives is from 26 March to 31 December 2018.
If a deputy member of the University Collegiate Body is appointed as a permanent member, the opened position of deputy member can be filled, according to the annual decision of 2017, based on the applications submitted for the position of a permanent member. According to the Standing Order on the Election of Student Representatives, the election of the members of the University Collegiate Body shall be made by the Council of Representatives at the proposal of the Executive Board.
The following criteria, defined in the Standing Order on the Election of Student Representatives and the annual decision 2018, apply to the election of student representatives (experience on positions of trust related to the open position, motivation, gender composition and school & degree programme composition), alongside with the criteria specified by the Executive Board.
The annual decision also states that should a deputy member, who has submitted an application for the position, be appointed as a full member of the same organ, the applications submitted in the same application period can be used to fill the position of the deputy member without opening a separate application period. Applications submitted previously will be automatically taken into account in a complementary application period. Applications submitted previously can also be taken into account in a new application period if the same position is opened within three (3) months of the end of the previous application period and the applicants have given their consent.
Motion: The Executive Board motions to the Council of Representatives that they select Esko Nieminen to replace Vilma Wiro as a full member and Julius Tavasti to replace Kaisa Partanen as a deputy member. As Esko Nieminen is appointed as a full member, the board motions that Annika Nevanpää be selected to replace him as Tuomas Himmanen’s deputy member.
When the application period was still open, a third student member of the collegiate, Inka Mattiniemi, announced that she has forfeited her eligibility. Thereby, the Executive Board motions to the Council of Representatives that Olli Ruotsalainen, who applied to the collegiate during the same application period, be selected to replace Mattiniemi as a full member and no separate application period is opened for the position of a full member.
10 Supplementary budget Appendices 4 and 5
Item: The Executive Board decided to prepare, for the Council of Representatives, a supplementary budget which enables hiring a Financial and Administrative Coordinator as supplementary resources until the end of the year. In total, the expenses would increase the deficit of the financial period between 1 January and 31 December 2018 by EUR 21,385. Thereby the outturn of the financial period would be –87,613 euros. A justification memorandum has been composed about the supplementary budget.
The Committee for Financial Affairs processed the supplementary budget in their meeting on 14 March and stated that they consider the supplementary budget necessary.
Motion: The Executive Board motions to the Council of Representatives that they approve the attached supplementary budget for the financial period between 1 January and 31 December 2018.
11 Other business
12 Closing the meeting
The Chair closed the meeting at
Chair of the Council of Representatives Secretary General
Scrutinizer of the minutes Scrutinizer of the minutes